NOTICE OF MEETING
CITY COUNCIL OF THE CITY OF GALVESTON
THURSDAY - MAY 28, 2020 - 1:15 P.M.
823 ROSENBERG, GALVESTON, TEXAS
TELEPHONE: (409) 797-3510

Notice is hereby given in accordance with Order of the Governor issued March 16, 2020, the City Council of the City of Galveston will conduct its Special Meeting by telephone/video conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Corona Virus/COVID-19.  There will be no public access to the location described above.

REGULAR MEETING AGENDA


1.

DECLARATION OF A QUORUM AND CALL MEETING TO ORDER

2.

ROLL CALL

3.

CONFLICTS OF INTEREST

4.

PRESENTATIONS/REPORTS OF COUNCIL, OFFICER BOARDS, AND CITY MANAGER



4.A.

Pursuant to Texas Government Code Section 551.0415, the City Council may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 

2. Information regarding holiday schedules

3. Recognition of individuals
     
4. Reminders regarding City Council events

5. Reminders regarding community events

6. Health and safety announcement
5.

COMMUNICATIONS AND PETITIONS

Claims:  20-035 - Jose Pulido; 20-036 - Nora Garcia; 20-037 - Terri Valiante; 20-038 - Spencer Washington; 20-039 - Catherine Brown Morris; 20-040 - Juan Ramirez.
6.

PUBLIC HEARINGS

6.A.

Conduct a Public Hearing and Consider for Approval the 2020 Community Development Block Grant-CV (CDBG-CV) Coronavirus Aid, Relief, and Economic Security (CARES Act) supplemental funding in the amount of $442,934. Amendment to the 2019 Consolidated Plan to implement coronavirus pandemic disaster projects for the CDBG-CV funding of $714,670. Authorize the City Manager to file a grant application (amendment) with the U.S. Department of Housing and Urban Development (HUD) and execute all necessary contracts, certifications, and documents for the Programs. (A. Law)

7.

PUBLIC COMMENT

Members of the public may submit a public comment using the web link below.  All comments submitted prior to the meeting will be provided to the City Council. 

https://forms.galvestontx.gov/Forms/PublicComment

A. Agenda Items
B. Non-Agenda Items
8.

ORDINANCES (NOT REQUIRING PUBLIC HEARINGS)


8.A.

Consider For Approval An Ordinance Of The City Of Galveston, Texas, Amending Chapter 33, "Taxation" Of "The Code Of The City Of Galveston 1982, As Amended" By Amending The Procedures For Allocating Net Disbursible Funds To Eligible Groups By Allowing For Re-Allocation In The Event Of Significant Reductions To Hotel Occpancy Tax; Making Various Findings And Provisions Related To The Subject And Providing For An Effective Date. (M. Loftin)

8.B.

Consider for action an ordinance of the City of Galveston, Texas, adopting the homestead, elderly, and disabled ad valorem tax exemptions for tax year 2020, pursuant to Chapter 33, Section 33-24 of the Code of the City of Galveston 1982, as amended; making various findings and provisions related to the subject. (M. Loftin)

8.C.

Consider For Approval An Ordinance Of The City Of Galveston, Texas, Declaring A State Of Disaster And Emergency In The City Of Galveston Related To The Emergence Of The Corona Virus/Covid 19; Extending The State Of Disaster And Emergency In The City Of Galveston Until June 30, 2020; Making Various Findings And Provisions Related To The Subject, Providing For A Penalty And Providing For An Effective Date. (Legal)

9.

CONSENT ITEMS

The following items shall be considered for action as a whole, unless one or more Council Members objects.  The City Manager is authorized to execute all necessary documents upon final approval by the City Attorney.
9.A.

Consider For Approval A Resolution Of The City Council Of The City Of Galveston, Texas, Approving An Interlocal Agreement With The Texas Department Of Transportation (“TxDOT”) Whereby The City Of Galveston Will Provide Galveston Police Officers For Law Enforcement And Traffic Control Operations On Ferry Road And At The Galveston Ferry Landing; Authorizing The City Manager To Sign The Interlocal Agreement; Directing The City Secretary To Send A Certified Copy Of This Resolution To The Texas Department Of Transportation; Providing For Findings Of Fact And Providing For An Effective Date. (V. Hale)

9.B.

Consider for approval a Resolution of the City Council of the City of Galveston, Texas, authorizing the City Manager to accept a Coronavirus Aid, Relief, and Economic Security (CARES) Act Grant from the Texas Department of Transportation, Aviation Division to prevent, prepare for, and respond to the impacts of the COVID-19 public health emergency on Airport Operations for Fiscal Year 2020 (M. Shahan).


9.C.

Consider For Approval A Resolution Of The City Council Of The City Of Galveston, Texas, Authorizing The City Manager To Accept Grant Funds From The Moody Endowment For The Purpose Of Assisting The City Response To The Covid-19 Crisis; Directing The City Manager To Execute All Necessary Documents Relating To The Grant; Providing For Findings Of Fact And Providing For An Effective Date. (T. Wrobleski)

9.D.

Consider for approval of a contract with Plexos Group, LLC, for the Community Development Block Grant (CDBG) Regional Administrative Services (RFP-20-12). Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (T. Wrobleski)

9.E.

Consider for approval a contract with Plexos Group LLC, for the Community Development Block Grant (CDBG) MIT Administrative Services (RFP-20-11). Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (T. Wrobleski)

9.F.

Consider approval of DCMC Partners Task Order #4 authorizing the expenditure of an amount not to exceed $30,000.00 for Technical Assistance and disaster consulting services related to COVID-19 activities and authorize the City Manager to sign all necessary documents upon final approval by the City Attorney. (T. Wrobleski)

9.G.

Consider for acceptance a grant award from the National Endowment for the Arts (NEA) for assistance in developing the Galveston Arts and Cultural Master Plan. Authorizing the City Manager to sign all necessary documents upon final approval by the City Attorney. (T. Wrobleski)

9.H.

Consider for approval the retention of temporary accounting services from AccounTemps through HGAC Purchasing Cooperative Contract #TS06-17 for closeout and audit services for Hurricane Ike to assist the FEMA Public Assistance Program Manager, for an additional amount not to exceed $30,000. (T. Wrobleski)

9.I.

Consider for approval the Grant Terms and Conditions (Grant Agreement) with the Texas Division of Emergency Management (TDEM) for Coronavirus Relief Fund (CRF) for COVID-19 eligible costs, and authorize the City Manager to execute all necessary documents upon final approval by the legal department. (T. Wrobleski)

9.J.

Beach Surveying - One-Year Renewal Option of Interlocal and Contract (D. Henry)

Consider for action accepting a one-year renewal option of the contract with Aptim Environmental & Infrastructure, LLC. for professional services to perform wading depth and depth of closure surveys of the beach, and a one-year renewal option of the Interlocal Agreement between the City and the Galveston Park Board of Trustees regarding cost sharing for the project, and authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. Funding to come from the Galveston Park Board of Trustees and the Beach Silo of the IDC 4B Sales Tax, in an amount not to exceed $103,149.00.
9.K.

Consider for Approval the Amendments to the HOME Investment Partnerships Program (HOME) Projects (Program Years 2017–2019) for the reallocation of 2017-2019 Community Housing Development Org. funding of $115,488.50 to Short-term Tenant-Based Rental Assistance and 2019 Tenant-Based Rental Assistance Program funding of $38,797.50 to 2019 HOME Program Administration and a revised scope for the 2019 Tenant-Based Rental Assistance balance of funds to allow for the provision of short-term rental assistance. Authorize the City Manager to execute all necessary contracts, certifications, and documents for the Projects. (A. Law)

9.L.

Consider approving the purchase of IGM Technologies Gravity Lease Management extension to the existing contract for the software used to prepare the Comprehensive Annual Financial Report. (M. Loftin)

9.M.

Consider for approval the payment of $35,445.38 to Mustang Rental Services for the cost of repairs to a CAT259 skid loader rented by the Galveston Public Works Department / Drainage Division and damaged in a one vehicle rollover incident. Estimated insurance reimbursement from TMLIRP is $35,198.38. (R. Simmons)

9.N.

Consider for Approval the Purchase of 3 sets of Personal Protective Equipment (PPE) along with additional replacement PPE items from NAFECO through Buy Board (contract #603-20) for a total amount of $23,331.90. Funding for the PPE’s will come from our Protective Clothing account. (C. Olsen)

Documents:
  1. scan.pdf
  2. scan.pdf
9.O.

Consider for approval the renewal of the annual maintenance support agreement for a 3‐Year term for City’s Financial and Human Resources software system, Banner, awarding the contract to Avenu Government Systems, LLC in the amount of $240,793.59 (H. Dean).

9.P.

Consider for the approval a 3-year contract, with the option to extend the contract for two one-year terms, for a total of five years, with no cost to the city. This contract will continue giving people options to pay to park using a smart phone or other electronic device, which the Marshals Office, Parking Enforcement Division, already have in operation for paying to park and authorize the City Manager to execute the contract upon final approval by the City Attorney. There will be no funding source. (B. Stroud)

9.Q.

Consider for the approval a 3-year contract with Mitchell Time and Parking, with the option to extend the contract for two one-year terms, for a total of five years. We will be utilizing the National Cooperative Purchasing Alliance with Parkeon using the contract number 05-39. This contract will give the city continued support and maintenance for the 16 Strada Pay Stations in the downtown area, which the Marshals Office, Parking Enforcement Division, already have in operation for paying to park and authorize the City Manager to execute the contract upon final approval by the City Attorney. Funding will be from the Parking Management Fund. (B. Stroud)

9.R.

Consider for approval the award of a contract to Republic Services for the rental and disposal of sanitary sewer solid waste containers, from all of the City of Galveston’s Wastewater treatment plants, (IRFP #20-IRFP-04), at an estimated cost not to exceed $45,000.00 annually for a term of three years with an option to extend the contract up to two (2) additional years. (T. Pedraza)

9.S.

Consider for approval a Resolution adopting policies to ensure the City is eligible to receive and use CDBG-DR funding for City's DR-4332 Community Development Block Grant - Disaster Recovery Program Contract Number 20-065-001-B947 and authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (D. Anderson)

Documents:
  1. CDBG-DR Funding.PDF
9.T.

Consider for approval Change Order #1 to the contract with Angel Brothers Enterprises, LTD, for the Seawall Boulevard Mill and Overlay project from Boddeker Road to SH87 (Ferry Road) in the amount of $132,059.71. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (D. Anderson)

9.U.

Consider for approval an agreement between Health Management Systems (“HMS”) and the Chapter 172 Health Benefits Plan Board of Trustees, allowing HMS to perform an examination, audit or other evaluation of the documents, files, books and/or other records pertaining to the health care benefit claims paid by a claims administrator for the City’s group health plan(K. Etienne).

9.V.

Receive and file the following documents:

  1. Park Board Financial Forecast 2020
  2. Wharves Board Financial Forecast 2020
  3. Sandpiper Cover Letter of Support
10.

ACTION ITEMS

10.A.

Consider For Approval A Resolution of The City Council Of The City Of Galveston, Texas, supporting The Port Of Galveston’s Proposed West End Cargo Corridor Complex Project; Making various findings and provisions related to this subject; And providing for an effective date. (Brown/Yarbrough)

10.B.

Discuss and consider for action a request for approval of sale of narrow strip of land located between 1319 Pilot Lane and the Crash Boat Basin (M. Jadidi)

10.C.

Consider For Approval A Resolution Of The City Council Of The City Of Galveston, Texas, Establishing The Recycling Ad Hoc Committee; Providing For The Committee’s Duties, Term, Membership, Quorum, Voting, Meetings, And Rules Of Procedure; Providing For Findings Of Fact And Providing For An Effective Date. (Cole/Yarbrough)

10.D.

Consider for approval appointments to the following City boards, commissions, and committees:

  1. Galveston Island Redevelopment Authority/Galveston Housing Finance Corporation/Galveston Property Finance Authority
  2. Recycling Ad Hoc Committee
  3. Zoning Board of Adjustments and Appeals
11.

ADJOURNMENT

I certify that the above Notice of Meeting was posted in a place convenient to the public in compliance with Chapter 551 of the Texas Government Code on May 22, 2020 at 12:00 P.M.
JW Signature02
Janelle Williams, City Secretary

IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THE CITY SECRETARY'S OFFICE, SUITE 201, 823 ROSENBERG, GALVESTON, TEXAS 77550 (409-797-3510).